Communications Consultant

Company Description

An agency that strives to build an inclusive workplace dynamically rooted in our differences. What makes you, you, is your greatest asset here. No matter your race, ethnicity, religion, national origin, sex, sexual orientation, gender identity, age, protected veteran status, disabled status, genetic information, or other protected category—feel comfortable (and excited) to bring your full self and make smart, impactful work.

Job Description

• Client: Healthcare and Pharmaceutical Company
• Duration:  6 months
• Hourly Rate: up to $60/hour
• Hours per week: 20
• Location: Remote, ET or CT hours preferred
• This will be a W2 Engagement
• Background Check Required.

About the Role

We are seeking a specialist-level Communications Consultant to provide critical support to the Internal & Executive Communications team. This role will focus on maintaining continuity across core responsibilities including executive communications support, content development, reporting, project management and meeting/event logistics. The ideal candidate is an organized project manager fluent in enterprise communications tools who thrives in working in a fast-paced, matrixed and collaborative environment.

 Key Responsibilities

• Communications material support:
  • Assist with developing event preparation briefing documents for the Office of the CEO
  • Provide fiscal-year communications support, including managing Board Letter and Annual Report information
  • Draft content for intranet stories, social media channels and Viva Engage 
  • Proofread memos and other content
• Project management support:
  • Overall PM support to ensure projects run smoothly by handling documentation, tracking progress, managing tools and project plans across the communications function
  • Manage intranet page content updates
• SmartSheet support:
  • Serve as a SmartSheet administrator to create new reports, dashboards, etc., as requested; input new SmartSheet items as needed
  • Compile submitted monthly content, including linked resources from other comms functions
  • Update quarterly editorial calendars
• Reporting support:
  • Compile metrics reports/dashboards for:
  • Emails
  • Intranet
  • Videos
  • Post-event reporting
  • QR codes
  • Social media
  • Viva Engage
• Meeting support:
  • Monthly executive leadership calls: Update calendar holds as new leaders are added to distro list; draft and distribute invitations and replay notes
  • Event management support for leadership engagements with employees
  • Onsite meeting support as needed

Qualifications

• 3-5 years of experience in communications, marketing, or related roles
• Required: Hands-on experience using SmartSheet to manage editorial calendars, workflows, and project timelines
• Proven ability to write, edit and proofread a variety of content: intranet articles, newsletters, executive emails, organizational announcements
• Proficiency with AP Style
• Comfortable using AI tools (e.g., Copilot, Grammarly, Jasper) to draft content, summarize inputs, and streamline repetitive tasks
• Proficiency in Microsoft Office Suite; familiarity with reporting and analytics tools preferred
• Bachelor’s degree in Communications, Journalism, Marketing, or related experience

Key Characteristics

• Detail-oriented, highly organized, and able to successfully manage multiple projects simultaneously
• Comfortable working independently and collaboratively in a dynamic environment
• Curious and adaptable; seeks out ways to improve processes through automation and AI
• Maintains discretion and professionalism when working with executive-level content

Additional Information

We Are Rosie provides strategic consulting and talent solutions for the marketing industry. We partner with more than 200 of the world’s biggest brands and agencies to help them solve unique marketing challenges with the best people, swiftly and at scale. Founded by former advertising executive Stephanie Nadi Olson in 2018, We Are Rosie is on a mission to redefine how marketing works, with an inclusive, human-centric approach that’s better for business and better for marketers. Our company has been recognized as an industry trailblazer and earned many accolades, including being named to the 2023 Global Top 100 Inspiring Workplaces, the Inc. 5000 2022, and Adweek’s Fastest Growing Agencies in 2021.
 

We Are Rosie is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, age, national origin, ancestry, physical or mental disability, medical​​​ condition, pregnancy, genetic information, gender, sexual orientation, gender identity or ​expression, veteran status, marital status, or any other status protected under federal, state, or local law.