Marketing Project Management Assistant

📌 Now Hiring: Marketing Project Management Assistant

Full-Time | Remote | PST Hours

Are you a highly organized, detail-oriented professional who thrives in fast-paced marketing environments?
We’re looking for a Marketing Project Management Assistant to support a high-performing performance marketing team, managing projects, coordinating cross-functional teams, and ensuring deadlines are met flawlessly.

This role is perfect for someone who is proactive, operationally strong, and enjoys turning complex workflows into smooth, efficient execution.

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🌟 Why You’ll Love This Role

• Own operational processes for hundreds of marketing projects across a large organization

• Collaborate with creative, marketing, legal, compliance, and partner teams

• Gain exposure to performance marketing, data management, and regulatory audits

• Fully remote, aligned with PST business hours

• Opportunity to grow into strategic project management and process optimization

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💼 What You’ll Be Doing

Core Operational Responsibilities

• Take meeting notes and prepare dossiers for key meetings

• Manage daily agendas, including top-of-day emails, meeting prep, and task reminders

• Organize project plans: tag stakeholders, request missing info, prioritize, and ensure execution

• Check in regularly with stakeholders to gather feedback and insights

• Join meetings to take notes and stay informed on project progress

• Ensure all deliverables and action items are completed on time

• Automate manual data tasks to make reporting more efficient

• Capture action items, assign tasks in the PM tool, and ensure completion

Data & Privacy

• Maintain documentation of data shared with partners

• File privacy forms and assist with annual privacy checks

• Manage ad hoc data exports and dashboard updates

• Perform data QA and assist with manual data tasks from platforms like Facebook and Tableau

Creative & Regulatory Support

• Submit tickets to compliance teams

• Collaborate with external creative teams to circulate campaigns for stakeholder review

• Organize and manage hundreds of projects and creative timelines

• Support regulatory audit deadlines (MRA)

Partner Enablement

• Liaise with partners such as Google and Facebook to translate technical info for internal teams

• Partner with legal, compliance, and privacy teams to review contracts and onboard partners

• Manage internal communication to ensure stakeholders have accurate info on model deployment

• Meet deadlines for model documentation and maintenance

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✅ Must-Have Qualifications

• 4+ years of project management experience

• Proven ability to manage hundreds of projects across a large organization with multiple stakeholders

• Strong communication, attention to detail, and follow-through

• Ability to manage project work streams from start to finish

• Comfortable adapting to different tools and working autonomously after training

• Ability to work PST hours

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⭐ Nice-to-Have Skills

• Background or experience in Finance

• Experience in Marketing / Performance Marketing

• 2+ years of Excel or Google Sheets experience (basic to intermediate)

• 2+ years using ClickUp or similar project management tools

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🙌 Who Thrives in This Role

• Highly organized, detail-oriented, and process-driven professionals

• Self-starters who enjoy solving problems independently

• Strong communicators who can manage multiple stakeholders and deadlines

• Team players who thrive in a fast-paced, cross-functional environment

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✨ Apply now and become the operational backbone of a high-performing marketing team!