Accounting Operations Specialist

What we do:
Halcyon is the industry’s first dedicated, adaptive security platform that combines multiple proprietary advanced prevention engines along with AI models focused specifically on stopping ransomware.

Who we are:
Halcyon was formed in 2021 by a team of cyber industry veterans after battling the scourge of ransomware (and advanced threats) for years at some of the largest global security vendors. Comprised of leaders from Cylance (now Blackberry), Accuvant (now Optiv), Fireye and ISS X-Force (now IBM), Halcyon is focused on building products and solutions for mid-market and enterprise customers.

As a remote-native, completely distributed global team, we recognize great talent can exist anywhere. We invite you to apply to a job you’re interested in and we'll work a plan to meet your needs.

The Role

We’re looking for an Accounting Operations Specialist to join our Finance team. Reporting directly to our VP of Accounting, this role will own the full Accounts Receivable and Accounts Payable cycles—including invoicing, collections, vendor payments, reimbursements, and cash flow forecasting. You’ll also oversee tax compliance in Avalara and play a key role in strengthening accounting operations as Halcyon scales.

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What You’ll Do

Accounts Receivable:

• Contract Review: Review and verify the accuracy of billing details and the existence of supporting documentation within the ERP and CRM to ensure contract is ready for invoicing.
• Invoicing: Generate, proofread, and finalize invoices, ensuring accuracy of SKUs, quantities, rates, start/end dates, customer data and any customer specific requirements. Submit customer invoices directly via the ERP or email.
• Collections: Manage the collection process and reporting of aged accounts. 
• Sales Tax: Manage sales tax process, including Avalera system, track state Nexus, submitting state application, reviewing filings.
• Customer / Partner Management: Maintain regular communication with customers / partners regarding past-due invoices and update status records accordingly. Respond to inquiries and resolve billing-related issues promptly.

Accounts Payable:

• Bill Processing: Receiving, verifying, and processing vendor invoices, including obtaining department approvals and documentation management.
• Payment Processing: Preparing and executing timely payments to vendors through Bill.com or other payment platforms.
• Travel and Expense Reports: Review and approval of employee travel and expense reports according to company policies and process reimbursements.
• Vendor Management: Maintaining positive vendor relationships, addressing inquiries, and resolving discrepancies. Facilitating vendor set up in Bill.com, including the tracking of 1099 vendors.
• Reporting: Preparing reports on accounts payable activity, including aging reports and own annual 1099 tax filings.

General:

• Cash Management: Track and communicate to team expected cash collections from customers and cash payments to vendors on a weekly basis.
• Account Reconciliation: Match daily cash receipts and payments to customer invoices/vendor bills within the ERP system and investigate / resolve discrepancies. Collaborate with Senior Accountant to resolve reconciling items.
• Projects: Assist with annual audits and other ad-hoc projects as needed.

What We’re Looking For

• 3+ years in Accounts Payable, Accounts Receivable, or general accounting.

• Degree in Accounting or equivalent experience.

• Hands-on experience with Bill.com, Salesforce, Avalara, Rillet, and Expensify is strongly preferred.

• Strong attention to detail and organizational skills with the ability to manage high volume.

• Strong communicator who can partner across Finance, Sales, and external vendors/customers.

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 Compensation Range

• $75,000 – $95,000 annually

In accordance with applicable state and federal laws, the range provided is Halcyon’s reasonable estimate of the base compensation for this role. The actual amount may differ based on non-discriminatory factors such as experience, knowledge, skills, abilities, and location. Base pay is one part of the total package that is provided to compensate and recognize employees for their work, and this role may be eligible for additional discretionary bonuses/incentives, and equity in the Company.

We understand it takes a diverse team of highly intelligent, passionate, curious, and creative people to develop the exceptional product we are building. Our dynamic team has incredible perspectives to share, just as we know you do, and we take great pride in being an equal opportunity employer.