Temporary ABA Scheduler

About Woven Care: 

We're the leading provider of multidisciplinary pediatric therapy services in Colorado, serving families along the front range since 2005. We're building an organization by clinicians and for clinicians, together. Woven Care is experiencing rapid growth in Colorado and beyond. Join us!

As our ABA Scheduler, you will manage scheduling for therapy sessions, ensuring children receive the consistent, personalized care they need. You’ll work closely with families, Registered Behavior Technicians (RBTs), and Board-Certified Behavior Analysts (BCBAs) to coordinate schedules, resolve conflicts, and maintain a seamless flow of services. 

This is a temporary position with a planned start date in February and a duration of about 3 months with the possibility of extension.

Compensation and Benefits Information: 

• $17.50-$21/hour  
• Vacation and sick leave
• Medical/dental/vision insurance
• 401(k) matching
• Life and disability insurance

Essential Duties and Responsibilities: 

• Develop and maintain familiarity with the EMR online scheduling system 
• Demonstrate competency in navigating the system and accessing necessary information 
• Create staff schedules based on staff/client location and schedule availability 
• Coordinate with the ABA Scheduling Manager to effectively structure caseloads and manage capacity 
• Ensure BCBAs are scheduled the required case management hours per month 
• Minimize non-billable time assigned to RBTs and maximize billable time (goal is at or greater than 80% utilization) 
• Work collaboratively with BCBAs to gain approval of schedule changes and modifications, as needed  
• Make daily schedule changes within a timely manner, to allow for timely conversion (EOD) 
• Prioritize workload to be most efficient and effective across tasks. 
• Communicate any opportunities to the ABA Scheduling Manager, provide feedback and solutions to any outstanding issues with the ABA scheduling process. 

Professionalism and Training: 

• Foster a team-oriented and communicative environment
• Being responsive to the needs of team members 
• Being organized and implementing effective time management strategies 
• Actively engaging with other service providers, participating in meetings, and being timely 
• Maintaining a growth and adaptive mentality when changes occur 
• Demonstrate professional communication and candor that is in alignment with our core values 
• Facilitate and support a culture that: 
• Is client-centered and positive 
• Values and recognizes the strengths of team members 
• Is engaged and communicative 
• Collaborative and supportive of contributions and ideas 
• Supports and expects excellence in all areas 

Minimum Qualifications (Knowledge, Skills, and Abilities): 

• Minimum Education level required: High school diploma. 
• Experience with scheduling, preferably within the context of ABA services 
• Exceptional organizational, communication, problem-solving, and time-management skills 

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer 
• Must be able to lift up to 15 pounds at times 

Our Commitment: 

We're one team with one purpose: to build the best children's healthcare organization in the United States so every child can access the care they deserve. Everything we do starts and ends with driving the best clinical outcomes for our patients. 

Equal Employment Opportunity: We are an equal opportunity employer and do not discriminate based on race, color, religion, national origin, sex, age, disability, or any other status protected by law. Woven Care uses e-Verify to authorize eligibility for employment.