Posted at: 23 April

Sr. Event Marketing Coordinator

Company

CompanyOlo

Olo is a New York City-based B2B SaaS provider specializing in digital ordering and delivery solutions for the restaurant industry.

Remote Hiring Policy:

Olo hires remotely for certain positions within the United States, with team members able to work from anywhere in the country.

Job Type

Full-time

Allowed Applicant Locations

United States

Salary

$70,500 to $95,000 per year

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Job Description

Olo is a leading SaaS platform accelerating digital transformation in the restaurant industry by helping customers deliver more personalized and profitable guest experiences. As a result, our digital ordering, payment, and guest engagement solutions and data enable brands to do more with less and make every guest feel like a regular.

We are seeking a highly organized and execution-focused Sr. Event Marketing Coordinator to lead, plan, strategize, and deliver integrated online and offline marketing events, including webinars, quarterly release campaigns, industry events, and our flagship customer conference.

This individual will play a critical role in driving cross-functional alignment, managing and owning timelines, coordinating vendors, and ensuring seamless execution of high-impact marketing programs. The role reports to the Head of Product Marketing and partners closely with DemandGen and Brand Marketing.

This is a non-exempt position where you can work remotely from anywhere in the U.S. or at Olo’s headquarters in NYC.

What You'll Do

  • Lead the orchestration and execution of virtual events, webinars, industry events, and customer conferences
  • Manage integrated campaigns for quarterly product releases and release activations across product and GTM functions
  • Act as the central point of project coordination across marketing, sales, product marketing, and external vendors
  • Support internal and external communication to ensure all stakeholders are aligned on timelines, deliverables, and expectations
  • Oversee logistics, including scheduling, asset tracking, vendor coordination, invoice management, and event execution details
  • Developing and monitoring project progress, identifying risks, and ensuring deadlines are met
  • Manage post-event and campaign reporting by coordinating data collection and stakeholder feedback
  • Program & Campaign Execution
    • Create and develop detailed project playbooks with timelines, milestones, and dependencies
    • Execution of webinars, release orchestration, and virtual events
    • Develop and execute customer communications around events, product updates, and release engagements
    • Provide end-to-end support for industry events and trade shows (logistics, materials, vendor coordination)
    • Planning and execution support for the annual customer conferenceCross-Functional Coordination
    • Alignment across demand generation, product marketing, brand, sales, partnership teams, and external partners
    • Regular project status updates and stakeholder communications
    • Clear documentation of roles, responsibilities, and deadlines
  • Cross-Functional Coordination
    • Drive alignment across demand generation, product marketing, brand, sales, partnership teams, and external partners
    • Regular project status updates and stakeholder communications
    • Clear documentation of roles, responsibilities, and deadlines
  • Vendor & Budget Management
    • Coordination with external vendors (event agencies, platforms, production teams, etc.)
    • Tracking deliverables and ensuring vendor timelines are met
    • Supporting budget tracking and invoice coordination

What We'll Expect From You

  • 3+ years of experience in project management, marketing coordination, or event execution (preferably in B2B SaaS or tech)
  • Strong project management, organizational, communication, and time management skills with the ability to manage multiple projects simultaneously
  • Experience supporting and running webinars, virtual events, and/or tradeshows
  • Experience supporting and running large-scale events or customer conferences
  • Excellent communication skills, both written and verbal
  • Experience executing customer marketing and customer communications 
  • Ability to work cross-functionally and manage multiple stakeholders
  • Detail-oriented with strong follow-through and problem-solving abilities
  • Comfortable working in a fast-paced, deadline-driven environment
  • Familiarity with marketing automation, webinar, and project management platforms (e.g., HubSpot, Optimizely, Zuddl, CVENT)
  • Experience in B2B SaaS, especially in restaurant technology, payments, or marketing platforms strongly preferred
  • Core understanding of demand generation and campaign strategy is strongly preferred

About Olo

Olo is a leading restaurant technology provider with ordering, payment, and guest engagement solutions that help brands increase orders, streamline operations, and improve the guest experience. Each day, Olo processes millions of orders on its open SaaS platform, gathering the right data from each touchpoint into a single source—so restaurants can better understand and better serve every guest on every channel, every time. Over 800 restaurant brands trust Olo and its network of more than 400 integration partners to innovate on behalf of the restaurant community, accelerating technology’s positive impact and creating a world where every restaurant guest feels like a regular. Learn more at olo.com.
 
We’re remote-friendly. Since 2015, we have been evolving our culture to continue to support a more distributed workforce and now over 75% of our team works remotely across the U.S. If you're in the New York City area, you can choose to work remotely or from Olo's headquarters.
 
We offer great benefits, such as 20 days of paid time off, 10 sick days, 11 holidays, plus year-end closure, health, dental, and vision coverage for yourself and your family, a 401k match, remote-office stipend, a generous parental leave plan, volunteer time off, gift matching policy, and more!
 
Our best estimate of the compensation range for this opportunity is $70,500 - $95,000 annually, depending on your experience and location. We look forward to discussing your salary expectations and our full total rewards offerings throughout the interview process.

We encourage you to apply!

At Olo, we believe bringing together people with varied experiences and viewpoints leads to better results. Don't check every box in the job description? Research shows many qualified candidates hold back from applying unless they meet all listed requirements. We're committed to creating a genuine workplace where everyone can contribute their best work—this improves our decision-making and helps us better serve our communities. So if you're enthusiastic about this role but your background doesn't align perfectly with every qualification, we encourage you to apply anyway. You might be exactly the right fit for this or other positions.
 
All applicants receive consideration for employment. We do not discriminate on the basis of race, religion, color, national origin, gender identity, sexual orientation, pregnancy, age, marital status, veteran status, or disability status. 
 
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
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