Posted at: 22 March

Sales Coordinator

Company

CompanyinBeat Agency

inBeat Agency is a performance-driven B2B creative growth agency specializing in micro-influencer marketing and paid media, serving online brands across North America.

Remote Hiring Policy:

inBeat Agency supports a remote-first work environment, allowing team members to work from various locations. However, specific hiring regions are not explicitly defined.

Job Type

Full-time

Allowed Applicant Locations

Worldwide

Apply Here

Job Description

Role Overview

The Sales & Client Onboarding Coordinator plays a critical role in ensuring a seamless transition from lead generation to signed contracts and smooth handoffs to operations. This position is responsible for managing inbound leads, preparing proposals, tracking contracts, and coordinating post-sales processes. The ideal candidate is highly organized, detail-oriented, and skilled at optimizing sales workflows for efficiency.

Key Responsibilities

1. Contract Management

  • Prepare, send, and track contracts for signatures, ensuring timely execution.

  • Maintain a structured system for contract storage and retrieval.

  • Follow up on outstanding contracts to minimize delays in the sales process.

2. Proposal Creation

  • Review sales call recordings and create tailored proposals that align with client needs.

  • Maintain a database of proposal templates for efficiency.

  • Ensure proposals are sent within the expected timeframe and track follow-ups.

3. Inbound Lead Management

  • Respond to all inbound leads promptly and qualify prospects based on predefined criteria.

  • Schedule and coordinate sales calls with the appropriate team members.

  • Maintain lead tracking and status updates within the CRM to ensure visibility.

4. Sales Handoff Coordination

  • Manage the transition from sales to operations by ensuring all necessary client details are properly documented and communicated.

  • Work closely with the operations team to ensure a smooth client onboarding experience.

  • Identify and address gaps in the handoff process to improve efficiency.

Qualifications

  • 2+ years of experience in sales support, customer success, or administrative roles.

  • Strong organizational and multitasking skills.

  • Experience with CRM and proposal software (e.g., HubSpot, PandaDoc, or similar).

  • Excellent communication and follow-up skills.

  • Detail-oriented with the ability to manage multiple deals at once.

Why Join Us?

  • Fast-paced, high-growth environment.

  • Opportunity to work closely with sales and operations teams.

  • Room for professional growth and development.

Apply Here